Organizing the Archives
Updated: Dec 13, 2018
By Amie Lalonde, Digital Imaging Technician
From November 26 to November 30, 2018, the Archives and Library was closed for re-organization. Since opening in 1968, the Archives and Library has been steadily acquiring new collections (fonds) in need of processing, arrangement and proper storage. As new accessions (donated materials) come into the Archives and Library and material is added to the collections, the shelf space allotted to certain collections no longer fits all of the materials and items need to be moved to accommodate them. This involves rehousing materials, and shifting and re-shelving hundreds of boxes.
Left: Materials in the Bruno Engler (v190) fonds. Right: Every inch of office space was used as we took things off the shelf to rearrange.
Left: Materials on carts to be re-shelved. Right: Sticky notes to show a list of what is in a shelving bay.
Re-housing these materials into new sturdier, acid-free boxes has enabled us to ensure their preservation for years to come. In addition to re-housing processed materials, our unprocessed accessions were also consolidated and placed into smaller boxes so that they can be catalogued and processed more easily.
Left and Right: Now the shelves are neat and well organized, everything is labelled for easy access.
The reorganization enabled us to take stock of our vast collection, ensure preservation, free up valuable shelf space for future acquisitions and results in easier access to facilitate research!
Thanks to the Archives and Library and Photography departments for taking part!
And a big thank you to everyone for your patience while we were closed!